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May 23, 2002
Apr 18, 2002
Mar 25, 2002
Mar 4, 2002
Feb 6, 2002
Alcohol, Tobacco and Other Drug Control Policy Task Force
Office of the Governor -
Attorney General's Office
February 6, 2002
TASK FORCE MEMBERS PRESENT:
Jerry Archer, Chad Field,
Duane Grimes, Mary Haydal, Joey Jayne, Cathy Kendall, Marko Lucich,
Janet Meissner, Roland Mena, Robin Morris, Steve Morris, Bill Muhs,
Karen Olson-Beenken, Rick Robinson, Peg Shea, Bill Snell, John
Strandell. Facilitated by Ginny Tribe.
- Introduction to the session:
- Welcome; introductions
- Participant "warm-up"
- Establishing a governance framework:
- Task Force charter
- Ground rules and process agreements
Taking a first cut at issues:
- Developing criteria for workgroup membership
- Identifying issue categories and their parts
- Drafting guiding principles
- Clarifying workgroup and individual Task Force member
- Where do we go from here?
As a member of the Task Force, "I" will not feel we have
achieved our goal if we don't:
- Include prevention.
- Focus on priorities.
- Develop a management strategy that can lead to action planning
- Consider how we are going to educate the legal/court system
(including the defendant) as it exists today and if we don't look
at dual diagnosis (chemical and mental).
- Get past denial of the issue and look at the complete picture in
the state. That means reducing demand as well as supply.
- Come to the table with prayer and humility.
- Make sure we have balance within the Task Force recommendations
and get everything on the table.
- Set aside our individual agendas, consider new ideas, and
actively support legislative strategies.
- Make sure something happens.
- Objectively consider research and data in support of our
- Include the everyday people who work in these areas.
- Recommend specific government policy and legislation that
reflects our consensus.
- Follow through on our recommendations and plans.
- Look at proposals and recommendations with common sense and
- Convince the next legislature that our recommendations are in
the best interest of all Montana. Those recommendations
should provide for restriction, restitution and recovery.
- Address the unique issues of Tribes and if we don't address
youth and adult issues separately. We need long and short
- Consider children and families and a continuum of care. We
need to acknowledge the Tribal world and use existing data.
- Define successful recommendations as implementable, durable,
supportable (with beliefs and energy behind them), and resulting in
stronger working relationships.
ESTABLISHING A GOVERNANCE FRAMEWORK
A. Task Force Charter
Develop a statewide drug control strategy to address the drug
and substance abuse and drug trafficking problems of Montana.
This drug control strategy should serve as a comprehensive plan for
the coordination of all drug control efforts including enforcement,
education, prevention, treatment and rehabilitation.
The Task Force is charged to examine and provide, at a minimum,
- Definition and analysis of the drug problem in Montana.
- Assessment of current drug control efforts in the state,
including review of the adequacy of State law related to drug
- Identification of gaps and duplication of services.
- Identification of federal, state and local funding sources and
recommendations for streamlining and maximizing these
- Recommendations for developing and coordinating applications for
federal funds at the state and local level.
- Recommendations on program priorities and expenditure levels
within State government agencies; discussion of how program
accountability should be addressed by administering agencies.
- Recommendations on any necessary legislation to address drug and
substance abuse and drug trafficking in Montana.
B. Ground Rules and Process Agreements
Task Force members established the following ground rules and
process agreements to encourage "safe" but productive discussion
throughout the process:
- Stay focused on the greater good, particularly when attempting
to come to agreement.
- Communicate so that confidentiality is not a problem.
- Demonstrate respect as follows:
- No "hitting".
- Monitor your own body language, tone of voice and communication
- Allow the other speaker to finish and monitor your own time when
- Listen actively and listen as an ally.
- Avoid side or a back-of-the-room conversation while the group is
- Turn off your cell phones.
- Avoid jargon or acronyms.
- Attend all meetings. When an emergency prevents your
attendance, take responsibility for getting "up to speed" before
the next meeting.
- Aim for 100% agreement on items established as priorities.
When 100% cannot be reached, the Task Force declares majority at 17
of 20 members. If the minority appears to be of one category
(e.g., prevention workers, Tribal members, etc.) or one
"interest", the group will continue to work to try to honor those
interests. The facilitator will have responsibility for
declaring a topic discussion final. When the majority is less
than 17 of 20, the topic will be presented as written analysis
rather than a recommendation.
TAKING A FIRST CUT AT ISSUES
A. Identifying Issue Categories and Their Parts
- Issue categories
- Issue category "parts"
- Jurisdictions (Federal, state, Tribal, local, agency)
B. Drafting Guiding Principles
As members of the Task Force:
- We believe that the safety and welfare of all Montanans' is
- We believe that all individuals should be treated with respect
- We promote a holistic, balanced, coordinated approach that
includes education, prevention, treatment, and enforcement and we
recognize the importance of establishing priorities in each of
- We believe that financial ability or status should not be
barriers to access to a continuum of services.
- While encouraging new and creative strategies, we believe that
decisions, policy making, and programs should be outcome based and
supported by data and ongoing evaluation.
- We solicit input and work to accommodate the views of fellow
Montanans with regard to Task Force
- We recognize the importance of a statewide public education
campaign to promote and implement policy, strategies and tools
adopted from the recommendations of the Task Force.
C. Clarifying Workgroup and Individual Task Force Member
- Task Force member responsibilities
- Define workgroup expectations, representation, and size.
- Assist in facilitating the workgroup.
- Act as a community conduit.
- Meet timelines and attend meetings.
- Self educate.
- Honor the process and other Task Force members when in
discussion with others, particularly the media.
- Develop objective, research-based recommendations for the
category or topic area assigned.
- Share with the Task Force: Pertinent discussion; alternatives
and their evaluation; potential barriers; recommendations.
- Create minutes and make them accessible to the Task
- Internal facilitation within the workgroup
- Participation from members
- Some financial and administrative support
Criteria for Workgroup Membership
Each workgroup should be diverse in its makeup and reflect:
- Geographic distribution
- Interdisciplinary distribution
- Experience/expertise in the workgroup's topic area
- Tribal representation
- Passion and interest in the topic area
- Representation from people who are "younger" to the field and
have not lost their idealism
The Governor and the Attorney General should be able to expect
the following from the Task Force:
- Honest, thorough, and respectful review and recommendations.
- Discussion in the Fall with members of the Task Force to clarify
and review the recommendations.
- Task Force support in the implementation process.
- Diverse representation on the workgroups.
- Respectful protocol related to the media.
- Robin Morris - Work Group Leader
- Janet Meissner
- Jerry Archer
- Karen Olson-Beenken
- Rick Robinson
- Cathy Kendall - Work Group Leader
- Marko Lucich
- Mary Haydal
- Bill Snell
- Peg Shea
- Duane Grimes
- Bill Muhs - Work Group Leader
- Steve Morris
- John Strandell
- Joey Jayne
- Chad Field
- Roland Mena
WHERE DO WE GO FROM HERE?
A. Setting the Calendar
- 2nd meeting - Monday, March 4 (Billings)
- 3rd meeting - Monday, March 25 (Kalispell)
- 4th meeting - Thursday, April 18 (Great Falls)
Workgroups will complete the Task Sheet for their assigned area
and be prepared to present it at the March 4 meeting.